Leasing of 3 photocopiers

REQUEST FOR QUOTATION (RFQ) 


DEPARTMENT: FINANCE DEPARTMENT 


DETAILED DESCRIPTION AND / SPECIFICATIONS 

The MBDA requires one (3) multifunctional colour/ black and white device with copying, printing, scanning and faxing capabilities.
LEASING OF 3 PHOTOCOPIERS FOR A PERIOD UNTIL 31 DECEMBER 2019 


SPECIFICATIONS:
Standard functions: Copy; mailbox Printing, Scan, Walkup fax
Copy speed: 20 - 23 ppm
Device memory (standard/max): 256 MB / 512 MB
Hard drive: Standard 40 GB
Document handler: Duplex Automatic Document Feeder
Capacity: 75 sheets
Size: 5.5 x 8.3 in. to 11.7 x 17 in.
Standard paper capacity: 1,100 sheets
Maximum paper capacity: 5,100 sheets
Processor PowerPC®: 333 MHz
Scan destinations: Network scanning, Scan to desktop, Scan to email, Scan to home, Scan to mailbox
Scanning software: Scan to PC Desktop®
Fax send features: Audio line monitor, Auto fax transmission reduction, Automatic memory resend, Batch transmission, Broadcast, Cover sheets, Delay fax, Fax from platen, Page-by-page job status at the machine, Priority fax, Priority send
Fax features: Memory fax, Polling, Secure fax: receive
Productivity features: Auto center, Auto fit, Auto tray select, Auto tray switching, Bates Stamping, Build Job, Collation, Concurrency, Covers, Custom-size pages, Hard disk collation, Job interrupt, Sample set, Transparency separators, Watermarks
Full maintenance cost which must include (but not limited to) the following:
• Repairs
• Replacement parts
• Labour cost
• All toners (black and colour) (must be 100% coverage)
• Customer request calls/ Service calls
• Photocopier drum
• Software calls
• Telephonic support
• Turn - around time for call outs
• Travel costs

EVALUATION CRITERIA
The quotes will be evaluated on the 80/20 preferential point system as well as on functionality.
Service providers that do not obtain 70% on the functionality criteria will be excluded from further evaluation. (if applicable)


PAYMENT FOR SERVICES

Payment will be issued after the goods have been delivered or the service has been rendered and deemed to be satisfactory.
Payments will be made within 30 days from receipt of a valid invoice, accompanied by a statement of account.


GENERAL CONDITIONS

1.1. All prices shall be must exclusive of Value Added Tax (VAT).
1.2. All prices will be evaluated exclusive of VAT.
1.3. It is compulsory for all potential suppliers to be registered on the Central Supplier Database.
1.4. The MBDA reserves the right not to accept the lowest or any quotation and no reason to the acceptance or rejection of quotation will be furnished.
1.5. Quotations to be valid for 60 days from closing date
1.6. The MBDA SCM policy will apply.

ANY ADDITIONAL
REQUESTS/ COMMENTS To be delivered to NMBS: 70 Prince Alfred Road, North End, Port Elizabeth.

Closing date: 19 March 2019 @ 12:00


NOTE:
1. 1. Please submit all your quotations to KSontshatsha@nelsonmandelabaystadium.co.za with the following documents;
• Valid B-BBEE Certificate
• Valid Tax Clearance Certificate
• Proof of Company registration
• Confirmation of banking details/ cancelled cheque
• CSD report
• Proof of NMB supplier database registration

2. All bidders must be registered on National Treasury supplier database: www.csd.gov.za and NMBM suppliers’ database