Request for quotation for mountain bike services/events organizers

REQUEST FOR QUOTATION (RFQ) AUTHORISATION FORM FOR GOODS/SERVICES

DEPARTMENT Commercial
DETAILED DESCRIPTION AND / SPECIFICATIONS The NMB Stadium, managed under the MBDA require quotes for the following:

The Nelson Mandela Bay Stadium wishes to appoint a reliable and experienced Service Provider to manage and facilitate the Annual Nelson Mandela Bay Stadium Mountain Bike Challenge 2020 edition.


Stadium requires the following services to be rendered:

• Registration of participants (online and late entries);
• Manage event entries;
• Automated time keeping system required;
• Sanctioning of the event and all compliance are adhered to;
• Prize giving and all related prize giving activities;
• Route design, approval, marking and management thereof required;
• Managing evening rides as a build up to the race;
• Stakeholder engagements;
• Sourcing sponsorship and prizes; and
• Conducting Marketing and advertising campaign for the event;
• Event day vendors;
• Arrange PA announcer;
• Arrange start and finish framework plus art;
• Arrange the watering point;
• Communication with rowing club, EP Fresh Water Angling, Coke, Mondelez Chocolate and vagrants living around the lake;
• Submit a brief description of experience and a description on how you would manage the NMB Race

Quality assurance:
• Must comply with stadium specifications and standards.
• Date of delivery will be advised once appointment has been made

CLOSING DATE: 17 March 2020

CLOSING TIME: 12h00

SITE BRIEFING TIME: 10h30

SITE BRIEFING DATE: 12 March 2020

 
EVALUATION CRITERIA
The quotes will be evaluated on the 80/20 preferential point system as well as on functionality.
Service providers that do not obtain 70% on the functionality criteria will be excluded from further evaluation. (if applicable)


PAYMENT FOR SERVICES

 Payment will be issued after the goods have been delivered or the service has been rendered and deemed to be satisfactory.
Payments will be made within 30 days from receipt of a valid invoice, accompanied by a statement of account.


GENERAL CONDITIONS

 1.1. All prices shall be must exclusive of Value Added Tax (VAT).
1.2. All prices will be evaluated exclusive of VAT.
1.3. It is compulsory for all potential suppliers to be registered on the Central Supplier Database.
1.4. The MBDA reserves the right not to accept the lowest or any quotation and no reason to the acceptance or rejection of quotation will be furnished.
1.5. Quotations to be valid for 60 days from closing date
1.6. The MBDA SCM policy will apply.
1.7. It is compulsory for all bidders to be registered and to submit proof of NMB supplier database registration with the quotation (failure to submit such proof will deem your submission non-responsive)
1.8. Completed MBDA 4 and MBD 9
1.9. All RFQ related questions to be emailed to the following address: rfq@nmbstadium.co.za

ANY ADDITIONAL
REQUESTS/ COMMENTS Goods/Services to be delivered to NMBS: 70 Prince Alfred Road, North End, Port Elizabeth.

NOTE:
1. 1. Please submit all your quotations to rfq@nmbstadium.co.za with the following documents;
• Valid B-BBEE Certificate
• Valid Tax Clearance Certificate
• Proof of Company registration
• Confirmation of banking details/ cancelled cheque
• CSD Registration Report
• Proof of NMB supplier database registration (failure to submit such proof will deem your submission non-responsive)
• Completed MBDA 4 and MBD 9

2. All bidders must be registered on National Treasury supplier database: www.csd.gov.za and NMBM suppliers’ database